All groups using Pride Place are required to sign a digital copy of this User Agreement.

Your group agrees to:

  1. Share this user agreement with any facilitators or event organisers
  2. After 5 p.m. unlock the fire escape gate (outside to the side of the building) with keys provided in kitchen
  3. Lock the fire escape gate on leaving if after 5 p.m. or at weekends/bank holidays and replace the keys on hook
  4. Only enable entry to those in your group
  5. Respect security for upstairs offices by keeping the external door locked
  6. Respect upstairs offices by not playing loud music/making noise in office hours - 9 a.m. to 5 p.m.
  7. See our Risk Assessment document, taking consideration for hazards such as trailing wires in the venue.
  8. Close all windows and blinds when you leave
  9. Put the window shutters down when you leave
  10. Switch off Air Con/heating when you leave if you used it
  11. Return the air con/heating Remote to the kitchen
  12. Turn all lights off except lobby when you leave
  13. Leave both internal doors locked when you leave
  14. Respect furniture and equipment and report any damage/breakages to Pride Place email
  15. Leave the premises clean and tidy
  16. Not sell alcohol - Pride Place is not licensed premises
  17. Sign your group in and out in the folder provided
  18. Count how many people attend each session and complete the record provided (blue folder in the kitchen). This will be aggregated and used for funding purposes.
  19. Abide by our Code of Conduct below, and any future changes to this code
  20. Exclude anyone in your group who abuses these guidelines or refuses to follow the Code of Conduct.

Fire Safety

As we operate in a shared building the following procedures will be adhered to for fire safety:

  1. Ensure the fire exit is unlocked. There is a metal gate (outside, to the side of the building) to unlock. This is particularly important after 5pm, on weekends or public holidays when the building is unlikely to be occupied. Keys are on a hook in the kitchen.
  2. Upon arrival please turn on the lights and open the working shutters. These are activated with a switch next to each set of shutters.
  3. Group organisers are responsible for all attendees checking in and out using the fire safety sign in sheet (located in the kitchen).
  4. Fire extinguishers are located by the main entrance and in the main event space. Please only use if safe to do so.
  5. In the event of a fire please leave calmly and safely. The fire exit is clearly marked on the doors. The fire meet up point is the Travelodge hotel.
  6. In the case of a fire or other emergency, where safe to do so, please assist wheelchair users or those with limited mobility out of the building.
  7. Upon leaving please turn off the lights and close the shutters. This indicates that the space is not in use for the other building occupants.
  8. If leaving after 5pm, weekends or on public holidays please ensure that the fire gate (outside) is locked and return the keys to the kitchen.

Pride Place Code of Conduct

Anyone on Pride Place, whether a member of your group or not, must abide by our code of conduct:

  1. No amount of discrimination or derogatory/excluding language is permitted on the premises - Pride Place is inclusive of all parts of the LGBTQ+ community, which includes disabled people, neurodivergent people, people of colour, and any other groups further marginalised within our community.
  2. Respect everyone using the premises.
  3. Do not use recreational drugs on the premises.

Privacy Statement

Information in this document will be used for space usage monitoring and individuals will be made anonymous for any external reporting requirements, e.g. funding applications. For further information on how we use and store data collected in this form, please see our privacy policy.

How we will handle complaints

If anyone in your group complains to us or we discover this agreement is not being kept to, we will first discuss the matter with you.

If it is not possible for us to come to an understanding about your use of Pride Place, we reserve the right to remove your group from the premises and/or cancel future bookings.